Volleyball August Newsletter: Season Updates for Families

Volleyball preseason in August is a fast-moving time. Tryouts happen within the first week of practice, rosters are set quickly, and the regular season starts almost immediately. Families need clear information before preseason begins so they arrive prepared rather than scrambling.

Preseason Practice Schedule

Give families the complete preseason calendar. Include dates, times, and gym location for each session. Note any double session days and whether athletes are expected to attend both. For families with multiple children in fall sports, knowing the exact volleyball schedule upfront is essential for transportation planning. Include a note about what athletes should bring to each session: water bottle, kneepads, athletic shoes, and practice clothes.

Tryout Schedule and Format

Volleyball tryouts move quickly, often over two to three days. Describe what each session evaluates: serving, passing, hitting, setting, or a combination of game play. Note how many athletes will be selected at each level and how results will be communicated. If the program splits into varsity, JV, and freshman from the start, describe the tryout process for each level. Families appreciate knowing the full picture rather than waiting for information to trickle out.

Physical and Eligibility Requirements

Sports physicals are required before participation. State the deadline and the submission process. List every document athletes need before showing up to preseason: completed physical form, emergency contact card, concussion acknowledgment, and any sport-specific waivers. If your district handles this through an online portal, provide the link. Athletes who show up without cleared paperwork cannot participate.

Uniform and Equipment Details

Describe what the school provides versus what athletes need to purchase. Most programs provide jerseys and shorts. Kneepads are usually athlete-supplied. Volleyball shoes with clean indoor soles are often required rather than general athletic shoes. If there are any specific color or brand requirements, note them. If uniform distribution happens at a specific session, give the date so athletes know when to expect their gear.

Opening Match Schedule

Include the first three to four matches on the schedule with dates, times, home or away, and opponent. Note any opening tournaments or jamborees that may have a different format than a standard match. Families start arranging game-night schedules immediately after reading this section. Give them accurate information early to avoid conflicts later.

Preseason Parent Meeting

If you hold a preseason parent meeting, include the date, time, location, and agenda. Cover what families can expect: program philosophy, schedule overview, communication channels, travel policy, and playing time discussions. If athletes are required to attend with their parents, say so explicitly. An RSVP option, whether via a reply email or an embedded form in your newsletter, helps you plan the meeting logistics.

Sample August Newsletter Section

Here is a template excerpt you can adapt:

"Preseason begins August 4. Tryouts run August 4-6 from 3:30 to 6:30 PM in the main gymnasium. Roster decisions will be posted on August 7 by 5:00 PM. All athletes need a completed physical on file before August 4. Bring kneepads and indoor shoes to every session. Parent meeting is August 8 at 6:30 PM in the gymnasium."

Starting the Season with Confidence

Families who receive a thorough August newsletter arrive at preseason with their paperwork done, their schedules organized, and their expectations set. That preparation makes your first week smoother. Daystage makes it easy to build and send this newsletter quickly, even with all of the August logistics competing for your time. A well-organized communication before the season starts signals the same quality to families as a well-run preseason.